Fees and rules

Membership and rents

i. Qualifications for Membership of the Association will be as follows: Payment of a Membership fee (See Current Rents & Charges). Not to be in arrears of rent. A maximum of two paid up Members of the Association per plot will be eligible to cast votes at any Annual General Meeting or Extraordinary General Meeting.

ii. All plots shall be allocated by the Letting Officer on an annual tenancy.

iii. New Members will be provided with a key to the gates of the allotments upon the provision of a deposit (See Current Rents & Charges) which will be returnable, on request, when vacating their plot and on return of the key.

iv. The rent, including charges and membership of The National Allotment Society (NAS) shall be determined by the Management of the Association and shall be paid annually, in advance, being due each Michaelmas (i.e. at the end of September).

The Committee will make themselves available to collect the monies due from Members on the last weekend of September and the first weekend of October each year. Sunday of the first weekend of October shall be the last date of collection. Members are expected to attend in person with their Rule Book to pay their rent. If a member is unable to attend in person a special arrangement must be made with the secretary. This must be made in advance of the rent days.

v. Should any member allow their rent to be in arrears after the last collection date, then a late payment fee (See ‘Current Rents & Charges’ list on notice board) will be imposed by the Committee. If rent is not received following a letter of request for payment, that member may receive one month’s notice in writing to quit.

vi. The Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any person who, in its opinion, has been guilty of conduct prejudicial to the Association or its objects, non-payment of rent or breach or non-observance of the Rules of the Association provided that the person shall have the right to be heard by the Committee before the final decision is made. There shall be a right of appeal to an independent arbitrator appointed by mutual agreement.

Current rents and charges

(From April 2015)

200 yard plots £30 plus £2.50 NSALG membership.

100 yard plots £15 plus £2.50 NSALG membership.

In addition for new members there is a £10 St Mary’s Membership fee, as a one off and £5 fee for a gate key, refundable if key returned when people stop being members.

Rules

1. The Committee, or any person authorised by the Committee, on behalf of the members, will have the power to enter upon the allotments, at any time, for the purpose of carrying out repairs, inspecting the cultivation of the plots, and consideration of remedial work or re- planning of the allotments, or for any other purpose that the Committee deems necessary.

2. Disputes arising between Members regarding walkways, boundaries or any other matter connected with the Association will be referred to the Committee. Any member who wishes to lay a formal complaint against another member of the Association concerning any matter arising within the confines of the allotments must notify such a complaint, in writing, to the Secretary of the Association.

3. No Member will sublet their plot or any part thereof, or any erection thereon without the sanction of the Letting Officer. Such a proposal must be made in writing. Any members wishing to transfer from one plot to another must have the approval of the Letting Officer. The relative(s) of a deceased Member may, with the sanction of the Letting Officer, retain the plot of that Member provided the retention is in accordance with the conditions of the constitution.

4. No Member will, under any circumstances, trespass upon the plot of any other Member. This includes any children who must be supervised at all times and are the full responsibility of the accompanying member. Dogs must be under control at all times and should be leashed if necessary.

5. Members of the association are responsible for the behaviour of their visitors, guests or members of their family at all times when on the site.

6. Any person found stealing from another Member’s plot may be reported to the appropriate authorities. The said Member will be subject to instant dismissal from the Association. In the event that the person concerned is not a Member of the Association, and has been found trespassing on the Allotments, or has committed theft or criminal damage, then a report will be made to the appropriate authorities with a view to prosecution.

7. Each Member will properly cultivate their land and maintain adjacent paths and keep it in a condition to the satisfaction of the Committee (See Appendix 1). Members failing to do so will be given one month’s notice, in writing, to improve their plot or requested to provide an explanation as to their failure to cultivate. Failure to respond to such notice and comply with the requirements may result in the Committee giving the Member one week’s notice to quit. Members are responsible for informing the Secretary of any change of address. Any problem caused by failing to do this is not the committee’s responsibility.

8. Maintenance of dividing paths is the responsibility of the adjacent plot holder. Paths and roadways adjacent to plots must be kept clear, tidy and cut. Dividing pathways must be at least 18 inches wide (9 inches from each plot) with a drop of no more than 4 inches down to the plot. No carpets, stones, weeds or other refuse should be placed on communal paths.

9. Weedkillers must not be used on dividing paths or roadways. Weedkillers and pesticides, if used, must not be mixed at communal water points but only on members’ own plots. Consideration must be given when spraying and chemicals or spray should not be allowed to drift from the user’s plot.

10. No construction of any sort shall be erected without the plans for such having been previously presented to the Committee for sanction. The Committee reserves the right to order such an erection to be dismantled if it does not comply with the previously submitted plans. All constructions must be a minimum of 2 feet from any path or roadway.

11. Trees, bushes and hedges (including soft fruit and fruit trees) bordering plots must be properly cut and trimmed and not obstruct pathways. The planting of non fruit trees is not permitted unless prior authority has been obtained from the Committee in writing. No tree should be cut down without prior approval from the Committee. Should a tree be felled without consent then the plot holder may be required to replace it.

12. All gates to the Allotments must be closed and locked at dusk irrespective of the fact that other Members are still on site.

13. Water should be used in moderation and not wasted. The use of hosepipes is not permitted. The Committee reserves the right to introduce water restrictions should they consider it necessary. Any interference with the water supply may lead to immediate expulsion from Membership of the Association. Guttering should be fixed to all sheds and greenhouses with suitable containers for collecting rainwater.

14. Garden rubbish generated upon a Member’s plot, other than that retained as compost, must be removed from site. Tipping rubbish elsewhere on the allotments is prohibited. When a rubbish skip is rented for use by the Members only non- combustible garden material should be placed in it. Domestic rubbish should not be brought to the allotments for disposal. Members leaving rubbish when vacating a plot may be charged for its disposal. The removal of soil from any part of the allotments is prohibited.

15. Fires: Bonfires are not permitted on Sundays.

Bonfires must only be lit when the wind is blowing away from surrounding roads and houses. Bonfires should not inconvenience other Members of the Association or members of the public.

Only combustible garden waste from the allotments is to be burnt. All plant material should be well dried to avoid unnecessary smoke pollution.

Plastic pots, bags and synthetic materials must not be burnt. This is an offence in law.

Fires should not be allowed to burn unattended and must be extinguished before the plot holder leaves the site.

16. No private loads of manure are to be deposited on the car park without the permission of the Committee. No manure is to be left upon the pathways or cart roads for more than 24 hours.

17. Reasonable consideration should be given to all Members of the Association at all times. Members shall make every effort to comply with any Guidance or Code of Conduct issued by the Management Committee regarding the care and maintenance of the Allotments, use of water, good gardening practice and any other matter regarding the Allotments. Members must ensure that they do not demonstrate rowdy or unacceptable behaviour, disturb the peace or offend other Members of the Association particularly if using radios, mobile phones or playing music.

18. The keeping of livestock upon the Allotments is prohibited as is Beekeeping, the erection of Aviaries, or the keeping of Domestic Pets.

19. All Members must abide with the foregoing rules at all times. Failure to comply with these rules may lead to the member concerned having their membership suspended or withdrawn under the provision of membership article vi.